Easetalent is a premier recruiting and consulting firm dedicated to connecting exceptional talent with ideal career opportunities. Our mission is to facilitate the growth and success of both our candidates and partner companies by bridging the gap between talent and opportunity.
We are looking for a highly organised and proactive Personal Assistant to support the directors with day-to-day tasks, bookings, and personal requests. This role requires someone who is extremely reliable, resourceful, and able to think ahead to assist with both professional and personal matters. The ideal candidate must be able to handle tasks independently, think critically, and provide seamless support.
Skills Required
- Fluent English speaker – excellent verbal and written communication.
- Highly organised and detail-oriented – ability to manage multiple tasks efficiently.
- Strong problem-solving skills – ability to think critically and handle unexpected issues.
- Discretion and professionalism – handling confidential matters with the utmost trust.
- Experience in travel planning and coordination – booking flights, hotels, and other arrangements.
- Calendar management – ability to create and maintain schedules, ensuring no conflicts or overbooking.
- Ability to make purchases and manage tasks on behalf of directors.
- Tech-savvy – comfortable using booking platforms, research tools, and communication software.
Key Responsibilities
- Book flights, hotels, and transport for directors as needed.
- Manage and organise calendars, ensuring schedules are clear, meetings are planned efficiently, and no conflicts arise.
- Make purchases on behalf of the directors, ensuring accuracy and efficiency.
- Schedule and track appointments, sending reminders for important deadlines and meetings.
- Conduct research when required (e.g., best options for purchases, travel plans, or personal requests).
- Liaise with third parties, handling inquiries and coordinating on behalf of the directors.
- Think ahead and anticipate needs, ensuring tasks are handled proactively.
- Handle any other personal or administrative tasks as assigned.
This role is critical in ensuring smooth day-to-day operations for the directors. The ideal candidate must be trustworthy, resourceful, and highly efficient, capable of acting as an extension of the directors in a virtual capacity.
IMPORTANT: Looking for 5 days a week in the office and readily available on weekends for urgent work.